Nothing books without you
Kairo HR suggests times. You choose. Nothing reaches anyone's calendar until you confirm.
How Kairo HR works
Set it up once. After that, every interview takes one link from you, a few taps from the candidate and one click to confirm.
Setting up
Once, usually in an afternoon.
- 1
Connect your interviewers' calendars
Each interviewer connects Google Workspace or Microsoft 365 once. Kairo HR only sees whether a time is free or busy, never what a meeting is about.
- 2
Set your rules
Working hours, a buffer between interviews, a weekly limit per interviewer, and who can sit on which panels. Most teams are done in an afternoon.
Each interview
Four steps. You take part in the first and the last.
- 1
Send the candidate one link
Paste it into your usual email or ATS message. The candidate needs no account or app.
- 2
The candidate ticks when they're free
On any phone, in their own time zone, from today up to 30 days ahead. Past times and hours outside your working day can't be chosen.
- 3
Kairo HR finds times that work for everyone
It checks the candidate's times against every interviewer's live calendar and your rules, then lists the times that work, best first.
- 4
You confirm in one click
Calendar invites with a Google Meet or Teams link go to the candidate and every interviewer, with reminders before the day.
What you control
Kairo HR does the checking. You keep every decision.
Flexible panels
Require everyone, or "any two of these three", so you find earlier times without chasing one busy person.
Protect your interviewers
Working hours, a buffer between interviews and a weekly cap, so the same people aren't on every panel.
Reschedule without starting over
If an interviewer drops out, Kairo HR finds the next time that suits the rest of the panel and the candidate's original availability.
Fewer no-shows
Reminders the day before and an hour before, with a one-tap way for the candidate to ask for a change.
Messages in your voice
Edit what candidates see and receive so it reads like your company, not a scheduling tool.
Candidates can only offer times you can use
Open-ended availability creates as many problems as it solves. A candidate who offers dates two months out is often a candidate you'll lose.
- From today up to 30 days ahead
- Past dates and times are always blocked
- Weekends and out-of-hours stay closed unless you open them
- Shorten the window for fast-moving roles
Works with the tools you already use
Kairo HR is not another system to migrate to. Keep your applicant tracking system, spreadsheet or inbox exactly as it is.
- Google Workspace calendars and Google Meet
- Microsoft 365 calendars and Microsoft Teams
- Paste your link into your ATS, a spreadsheet or any email
- Direct ATS integrations on the roadmap
Practical questions
How long does it take to set up?
Most teams are scheduling their first interview the same day: interviewers connect their calendars in a couple of minutes each, and you set your working hours and rules once.
What does the candidate need?
Just the link. There is no account to create and no app to install. It works on any phone or computer and shows times in their own time zone.
What calendar access will our IT team need to approve?
Free and busy access to interviewers' calendars, plus permission to create the calendar event you confirm. Kairo HR never reads meeting titles, attendees or descriptions.
What happens if an interviewer cancels?
Kairo HR uses the candidate's original availability to find the next time that works for the remaining panel, or swaps in another interviewer from a flexible seat. You confirm the change in one click.
Can we try it on one role first?
Yes. Kairo HR doesn't replace your ATS, so you can start with a single role or team and expand when you're ready.
See it on one of your own interviews
Book a 15-minute call and we'll walk through Kairo HR using one of your real interviews.