Stop emailing candidates to find an interview time.
Send the candidate one link and they tick the times they're free. Kairo HR checks those times against every interviewer's calendar and shows you the ones that work for everyone. You click confirm, and the calendar invites go out.
- Keeps your current ATS
- Candidates never see your calendars
- Data hosted in the UK
Final round: Senior Product Designer
Candidate: Amara Okafor. Panel of 3, 60 minutes
What each person sees
One link replaces the whole email chain: the candidate, Kairo HR and you each do one thing.
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1The candidate
Picks every time they're free
On their phone, in their time zone, within the next 30 days. No account, no app, and they never see your calendars.
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2Kairo HR
Finds when everyone can make it
It checks those times against every interviewer's live calendar, working hours, buffers and weekly limits, then ranks the slots that work.
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3You
Confirm with one click
Nothing is booked until you say so. Confirm, and the invites, video link and reminders go out to everyone automatically.
One interview. Seven emails. Five days.
Scheduling a panel interview means juggling the candidate's diary, three or four interviewers' calendars and a stream of replies that cross in the post. By the time a slot is agreed, someone's calendar has changed.
- Candidates wait. Every day spent agreeing a time is a day a strong candidate can accept another offer.
- Recruiters copy and paste. Hours each week go on checking calendars and rewriting the same email.
- Mistakes slip in. Double bookings, wrong time zones and missing video links reach the candidate first.
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Could you share a few times next week for the final round?
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Tuesday afternoon or Thursday morning both work for me.
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Thursday clashes with one interviewer. Could Friday work instead?
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I'm travelling on Friday, sorry. How about the following week?
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Thanks. I'm checking with the panel and will come back to you.
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Would Monday at 3pm work? One interviewer can only join at 3:30.
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Monday works. Could you send the calendar invite?
Why in-house HR teams choose Kairo HR
The scheduling you'd get inside an enterprise recruiting suite, without buying, migrating to or learning one.
Keep the ATS you have
Paste your link into your ATS, a spreadsheet or plain email. No migration, no new system of record.
Live in an afternoon
Connect your team's calendars, set working hours and send your first link the same day. No implementation project.
Kinder to candidates
One link instead of a week of emails. Works on any phone, shows their own time zone and never asks them to sign up.
You stay in control
Nothing is booked until you approve it. Interviewers are protected by buffers and weekly limits, and their calendars stay private.
Rules that stop bad bookings before they happen
Kairo HR only lets candidates offer times you can actually use, so you never have to write back and ask again.
30-day window
Availability can be shared from today up to 30 days ahead. Nothing in the past, nothing too far out.
Working hours and buffers
Set your team's hours and a gap between interviews so nobody runs back-to-back.
Time zones handled
Candidates see their local time. Your team sees theirs. The invite is right for both.
Fair interviewer load
Set a weekly limit per interviewer so the same people aren't on every panel.
Why not a booking link, or a whole new ATS?
Booking links were made for sales calls. All-in-one recruiting platforms bundle scheduling with an ATS you have to adopt. Kairo HR does one job, interview scheduling, and does it next to the tools you already use.
| Feature | Booking linksgeneral-purpose | Kairo HR | All-in-one ATSwith built-in scheduling |
|---|---|---|---|
| Checks the whole interview panel at once | Limited | Yes | Yes |
| Recruiter confirms the final time | No | Yes | Yes |
| Candidate never sees your calendars | No | Yes | Yes |
| Keeps your current ATS | Yes | Yes | No |
| Set up in an afternoon | Yes | Yes | Weeks to months |
| Priced per HR user, not per employee | Yes | Yes | Rarely |
See it working on your own interviews
Tell us when you're free and we'll confirm a 15-minute call. We'll walk through a real interview loop of yours, live.
Your team's calendars stay private
Kairo HR reads whether a time is free or busy, never what a meeting is about. Candidates only ever see the times you're willing to offer.
How we protect your data- Free and busy access only
- Encrypted in transit and at rest
- Data hosted in London, UK
- Designed for UK GDPR
Questions hiring teams ask
What is Kairo HR?
Kairo HR is an interview scheduling tool for in-house recruiters and HR teams. Candidates tell you when they are free, Kairo HR checks those times against every interviewer's calendar, and you confirm the best slot in one click. Calendar invites and video links are sent for you.
How is Kairo HR different from a booking link?
Booking links let anyone grab any open slot on one person's calendar. Kairo HR is built for interviews: the candidate shares availability, Kairo HR checks the whole panel at once, and the recruiter stays in control by confirming the final time. Candidates never see your team's calendars.
How is Kairo HR different from the scheduling built into some ATS platforms?
Those platforms include interview scheduling as part of a full applicant tracking system, so you get it by adopting the whole platform. Kairo HR gives you panel scheduling on its own, next to whatever ATS or spreadsheet you already use, set up in an afternoon and priced per user.
Do I have to replace my applicant tracking system?
No. Kairo HR is a scheduling layer that sits alongside your ATS or spreadsheet. You can start using it for a single role without changing anything else.
How far ahead can candidates choose times?
Candidates can choose times from today up to 30 days ahead. Past dates and times outside your team's working hours are blocked automatically, so you never receive an availability you cannot use.
Which calendars does Kairo HR work with?
Kairo HR is being built for Google Workspace and Microsoft 365 calendars. It reads free and busy information only, never the content of your meetings.
Where is my data stored?
Kairo HR stores data in the UK (London region) and is designed around UK GDPR. Read our security page for the details.
Can I use Kairo HR for property or business viewings?
Yes. The same flow works for estate agents arranging viewings and business brokers arranging site visits: the buyer shares when they are free, Kairo HR checks the agent's and owner's calendars, and the agent confirms.
How much does Kairo HR cost and how do I start?
Plans start at £59 per user per month, and you only pay for HR users who send interview links, not interviewers or candidates. To get started, book a 15-minute call with the Kairo HR team.
See Kairo HR on your own interviews
Book a 15-minute call. Tell us when you're free and we'll confirm a time, the same way your candidates will.