# Kairo HR

> Kairo HR is interview scheduling software for in-house recruiters and HR teams, built in London, UK. It replaces the email back-and-forth: the recruiter sends the candidate one link, the candidate picks every time they are free within the next 30 days, Kairo HR checks those times against every interviewer's live calendar, and the recruiter confirms the best slot in one click. Calendar invites, video links and reminders are then sent automatically. Kairo HR works alongside any applicant tracking system (ATS). Teams get started by booking a 15-minute call with the Kairo HR team.

## Key facts
- Product: Kairo HR, interview scheduling software. The name comes from kairos, Greek for the right moment.
- For: in-house recruiters, talent partners, recruitment coordinators and HR teams, typically at companies of 10 to 1,000 people, mainly in the UK.
- Problem solved: agreeing a panel interview time usually takes several emails over several days. Kairo HR reduces it to one link and one click.
- How it works: (1) interviewers connect Google or Microsoft calendars once; (2) the recruiter sends the candidate one link; (3) the candidate picks every time they are free within 30 days, in their own time zone; (4) Kairo HR checks every interviewer's calendar, working hours, buffers and weekly limits; (5) the recruiter confirms; (6) invites and video links go out.
- Rules: candidates can only choose times from today up to 30 days ahead; past dates and out-of-hours times are blocked.
- Versus general booking links: the candidate never sees interviewers' calendars, the whole panel is checked at once, and the recruiter approves every interview.
- Versus all-in-one applicant tracking systems with built-in scheduling: Kairo HR provides panel scheduling on its own, next to the ATS a team already uses, set up in an afternoon and priced per user.
- Calendars: Google Workspace and Microsoft 365, free/busy access only.
- Data: hosted in the UK (London region); designed for UK GDPR.
- Pricing (GBP, excluding VAT): Essential £59 per user per month; Professional £89 per user per month; Enterprise custom for 10 or more users. Annual billing gives two months free: £590 per user per year for Essential and £890 for Professional. Interviewers and candidates are included at no extra cost. There is no free plan. A user is an HR or recruiting team member who logs in to send interview links and confirm times; interviewers who only connect a calendar are not users and are not charged.
- Get started: book a 15-minute call with the team at https://kairohr.co/talk/.
- Also used for: property viewings (estate and letting agents) and business-sale viewings (business brokers).

## Product
- [About](https://kairohr.co/about/): Kairo HR is a London-built interview scheduling tool for in-house hiring teams, focused on one job: agreeing interview times without the email back-and-forth.
- [Home](https://kairohr.co/): Kairo HR is interview scheduling software. Candidates pick when they are free, Kairo HR checks every interviewer's calendar, and you confirm in one click.
- [How it works](https://kairohr.co/how-it-works/): Set up once, then every interview takes one link and one click. See what setup involves, what candidates see, what you control and what IT approves.
- [Pricing](https://kairohr.co/pricing/): Essential £59 and Professional £89 per user per month. Pay yearly and get two months free. Interviewers and candidates are always included.
- [Resources](https://kairohr.co/resources/): Free guides for in-house recruiters: how to schedule panel interviews, copy-ready scheduling email templates and interview scheduling best practices.
- [Security](https://kairohr.co/security/): How Kairo HR protects your team's calendars and candidates' data: free/busy access only, UK hosting, encryption, least-privilege access and UK GDPR.
- [Talk to the team](https://kairohr.co/talk/): Book a 15-minute call with the Kairo HR team. Tell us when you're free, we confirm a time, and we show you Kairo HR working on one of your own interviews.

## Guides
- [Interview scheduling best practices for in-house recruiters](https://kairohr.co/resources/interview-scheduling-best-practices/): Eight rules for faster, fairer interview scheduling: availability windows, interviewer limits, buffers, time zones, reminders and time to schedule.
- [Interview scheduling email templates you can copy today](https://kairohr.co/resources/interview-scheduling-email-templates/): Five free interview scheduling emails to copy: asking for availability, confirming, reminding, rescheduling and following up with quiet candidates.
- [How to schedule a panel interview without the email back-and-forth](https://kairohr.co/resources/panel-interview-scheduling/): A step-by-step method for scheduling panel interviews: collect candidate availability first, check the whole panel at once, then confirm one time.

## Legal
- [Cookie policy](https://kairohr.co/cookies/): Kairo HR does not use analytics, advertising or tracking cookies on this website. Here is exactly what is and isn't stored on your device.
- [Privacy policy](https://kairohr.co/privacy/): How Kairo HR collects, uses and protects personal data from this website, including requests to talk to our team, and your rights under UK GDPR.
- [Terms of use](https://kairohr.co/terms/): The terms that apply when you use the Kairo HR website and ask to talk to our team.